How Does Medical Record Retrieval Pricing and Billing Work?
Transparent, Client-Allocated Cost Structure
Rob Levine Legal Solutions uses a straightforward pricing model designed to ensure transparency and proper cost allocation while eliminating financial burden on your firm.
Pricing Structure
Standard Pricing
The cost for medical records retrieval is $49.95 per record plus provider fees.
If records are retrieved through the EHR, there are no provider fees.
You may also use our Record Retrieval Cost Savings Calculator to estimate potential savings based on your firm’s monthly request volume and typical staff hourly rate.
Flat-Fee Per Request: We charge a simple, predictable flat fee for each medical record request, regardless of the complexity or size of the record set. This transparent pricing eliminates surprises and allows for accurate case budgeting.
No Hidden Costs: Our flat-fee structure covers all administrative work, communication, follow-up efforts, and record processing. You know exactly what each request will cost before initiating the retrieval process.
Seamless Billing Integration
Automatic Expense Allocation: All medical record retrieval fees are automatically added to your client's expense account within your Case Management Software. This seamless integration eliminates manual billing entry and ensures proper cost allocation.
Real-Time Cost Tracking: As requests are processed and completed, costs are immediately reflected in your CMS, providing real-time visibility into case expenses and allowing for accurate client billing.
Effortless Client Billing: Since all costs are automatically integrated into your case management system, including these expenses in client invoices requires no additional administrative work.
Provider Fee Management
Pass-Through Pricing: Any additional fees charged by hospitals, doctors, or medical offices are passed along to your clients at cost with no markup. This ensures complete transparency and eliminates any hidden profit margins on third-party charges.
Comprehensive Fee Tracking: All provider fees, administrative costs, and processing charges are automatically documented and allocated to the appropriate client expense categories within your CMS.
Cost-Neutral to Your Firm
No Firm Absorption: Unlike in-house record retrieval where labor costs cannot be recovered, our service ensures that all medical record retrieval expenses are properly allocated to client cases, making the service cost-neutral to your firm's operations.
Improved Profitability: By eliminating unrecoverable internal costs and redirecting staff time to billable activities, our service actually improves firm profitability while providing superior record retrieval results.
This pricing structure ensures that medical record retrieval becomes a client expense rather than a firm overhead, allowing you to provide comprehensive case support without impacting your bottom line.